Author Topic: Ongoing Checklist  (Read 960 times)

Shreya C

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Ongoing Checklist
« on: July 26, 2016, 07:25:09 PM »
  • Each position has a list of all items that fall under your domain. Will be updated as more items are added to the checklist.

    • General/Misc Mostly me, can be anyone really
      • Decide awards if we're giving them - September 3rd (done 9/17/16)
      • Finalize gameplay twist and other rule changes - September 3rd (done 9/17/16)
      • Create templates for Invoices and Receipts for teams attending - September 28, Lou (done 9/27/16)
      • Find out where the field crates will live (at WHS or trucking company) in between transit and use - Lou(done 10/13/16)
      • Test laser cutter on low density polyethylene for making awards - September 26, Brayden & Peter (done 10/16)
      • Get FTA, Head Ref, 6 other Refs, scorekeepers, etc. - ASAP, Lou (done 10/13/16)
      • Email teams to see if anyone wants to be ref / emcee - Lou (done 10/17/16)
      • Buy all stuff needed for competition - October 24th at the latest, Lou (done 10/27/16)
      • Invite local companies to come to the event and sponsor us - October 7th (not done)
      • Get speaker for opening ceremony - October 7th (not needed)
      • Get judges for awards - October 7th (done 10/25/16)
      • Take care of any outstanding permits (fire, police, etc) - (not done)
      • Print Receipts for teams to hand out at competition - October 28, Lou (up-to-date)
    • Volunteer Coordinator: Megan & Isha
      • Finalize list of volunteer positions - September 4th (done 9/10/16)
      • Give list of volunteer positions to StuCo and NHS - September 9th(done 9/20/16)
      • Open volunteer registration - September 9th(done 9/26/16)
      • Get parent volunteers for outside load-in, food, etc. (use team parents) - October 7th, at the latest (done, 10/16)
      • Close volunteer registration - October 14th (N/A)
      • Gather volunteer contacts - October 21st (done)
      • Print out volunteer sign-in sheet & other such stuff - October 27th (done)
      • Hold volunteer check-in on day of competition - (done)
    • Food Coordinator: Kyle & Jameel (TABLED UNTIL LATER (MID-OCT)
      • Figure out food that we want to offer - September 9th, Jameel (done 10/16/16)
      • Visit pizza shops and inquire about capability to deliver all food and other such details September 16th, Jameel, (done 9/16)
      • Price the food and make a price chart - October 10th (done)
      • Order food/drinks - October 24th (done)
      • Get all necessary tools to keep food warm/cold/in proper condition - October 24th (done)
      • Utensils, money box - October 24th (done)
      • Trashcans, napkins, other clean-up items.... TBD (done)
    • Set-Up & Tear Down Coordinator: Dan
      • Read through packing manual - September 17th (done 9/17/2016)
      • Determine who will be on set-up and tear-down crew - October 7th (done 10/16)
      • Go over instructions for packing w/ set-up & tear-down crew - October 21st (done)
      • Rent tables from Taylor Rental. Order extra in case of last minute drop-in teams - October 24, Lou (done 10/24/16)
      • Signs for pits, redirection, activities, food, etc. - October 26, Lucas (done)
      • Decorations obtained and stored until the competition - October 17 (done)
    • Pit Admin & Other Pit-Related Stuff Coordinator: Anthony
      • Obtain all necessary materials for setting up pits (tables, team signs, pit location tapes, etc.) - October 24th (done)
      • Create all signs for pits - October 24th, Lucas (done)
      • Set up the pits - October 28th (done)
    • Field Set-Up & Maintenance Coordinator: Ryan
      • List of all items needed for field repairs - September 4th, Lou (done 10/18/16)
      • Get all items needed for field repairs & find some place to store them - October 2nd, Lou (done 10/16/16)
      • Meet and train volunteers - Morning of October 29th (done)
    • Activities Coordinator: Vanshika
      • Contact Mr. Daly about the freeze-bots - September 10th, Anthony (done 9/10/16)
      • Contact shrewsbury, northboro, assabet valley - FLL or table at BSB?, not needed (10/18/16)
      • Obtain all the parts for the freeze-bots - September 24th, Lou (out of stock, not done, 10/15/16)
      • Prototype Freeze-bots hardware - September 18, Ryan (cancel, 10/17/16)
      • Prototype Freeze-bots software- September 25, Ryan (cancel, 10/17/16)
      • Make riddles for scavenger hunt - October 1st (done)
      • Obtain Legos for kids to play with - October 24th, but can be a few days late (not done)
    • Design Coordinator: Veronica
      • Finalize design for awards - September 11th, Peter
      • Finalize design for t-shirts, buttons - September 16th (done 10/16)
      • Physical awards created - October 2nd (done)
      • Fliers created - October 9th (done 10/16)
      • T-shirts ordered - October 14th, Lou (done 10/17/16)
      • Create buttons - October 21 (done 10/25/16)
      • Participation "medal"/certificate created - October 21st (done)
      • Snapchat filter - October 21st? (done)
    • Advertising & PR Coordinator: Sarah
      • Set up Facebook accounts - August 27th, Sarah (done 9/4/16)
      • Team Registration form complete and on website - August 30th, Lucas, Lou (done 9/4/16)
      • Registration opens - September 1st, Lucas, Lou (done 9/4/16)
      • Volunteer registration form completed and on website - September 8th, Lucas, Lou (done 9/4/16)
      • Announce BSB on ChiefDelphi - September 25, Lou (done 9/25/16)
      • Advertise event on Facebook/Twitter once a week - Entirety of September (done)
      • Directions and parking posted on website - September 1st, Lou (done 10/10/16)
      • Received permission from Mr Foley to post flyer at GMS. - Lou (done 10/6/16)
      • Email flyer PDF to Mr Foley. - Sarah (done 10/16)
      • Put up BSB ad on Rt. 9 digital sign. Sarah (done 10/13/16)
      • Ask principals/administration of town buildings (library, town hall, Forbes building, etc.) for permission to post fliers - September 26th (not done)
      • Advertise event on Facebook/Twitter twice a week - First three weeks of October (done)
      • Ad for competition on school/library websites, lobby monitors - October 3rd (not done)
      • Fliers posted around school/town - October 10th (done)
      • Announcements sent to Callaghan - October 14th, Sarah, (done 10/16)
      • Announcements in the morning -October 17th to 28th
      • Article for the Patch - bulletin board and events page - October 9th & 23rd Lou (done 10/20/16)
      • Create signs for other places in town - middle of town, outside high school, etc. - October 23rd
      • Advertise (have fliers for competition) at the Trivia Bee - October 24thb (done 10/24/16)
      • send flyer to Superintendent for email to parents - October 25, Lou (done 10/25/16)
      • Registration closes - October 25th (done)
      • Post on Facebook/Twitter three times during week of competition - October 24th (trivia bee), October 26th (after registration), October 28th (set-up) (not done)
    • Tech Specialist: Saty
      • Determine how much power we have, floor covering - September 9th, (resolved 10/24/16)
      • Test FMS - October 17th (done, not needed, 10/12/16)
      • Assemble playlist for music - done by October 28th (done)
      • Obtain projector screens - October 24th, Saty (done)
      • Obtain printer, power cords, PA system, etc. - October 24th, Saty (done)
« Last Edit: November 01, 2016, 08:55:36 PM by Louis L »